I'm a Visual Person: What Systems Do You Use to Keep Track Of Everything. I'm Overwhelmed

blog cover image
18
49
14.6K followers

(Cover photo: Woman holding hand to head overwhelmed with everything)

Hi Everyone,

Artificial Intelligence (AI) is great, except the sheer amount of information can be daunting.

I already have 3 browsers open and over 100 tabs showing. So small now its hard to see what they are about.

I just created my 2nd GPT bot: Expert GPT Implementation Consultant.

I asked it one question with follow-ups and I had to save the vast amount of all USEABLE info in 4 different emails to myself.

Instead of using something online I am now strongly leaning to large white paper across my wall in front of me where I can much easier see the list of daily tasks and then check them off as I go along.

I simply can't remember them all anymore and my efficiency drops if I am not staying on track.

I am very interested in hearing what you are using besides your memory to solve this challenge.

Thank you so very much!

To Our Success!

Mel Waller

18
49

Join FREE & Launch Your Business!

Exclusive Bonus - Offer Ends at Midnight Today

00

Hours

:

00

Minutes

:

00

Seconds

2,000 AI Credits Worth $10 USD

Build a Logo + Website That Attracts Customers

400 Credits

Discover Hot Niches with AI Market Research

100 Credits

Create SEO Content That Ranks & Converts

800 Credits

Find Affiliate Offers Up to $500/Sale

10 Credits

Access a Community of 2.9M+ Members

By continuing, you agree to our Terms of Service and Privacy Policy
No credit card required

Recent Comments

49

Hello Mel,

I was in that scene, opening heaps of tabs when researching, and now, rather than keeping the tab open, I will file it in my bookmarks.

However, the bookmarks can get messy too.

For my day-to-day actions and prompts, I use two large whiteboards; this way, once I've completed one or moved on to a new action, I can easily wipe them clean.

I will also use paper that I am recycling and write prompts and blue tack on my wall in strategic places.

I find moving pieces of small paper to new spots in my room will give a fresh look; otherwise, I can become complacent with that note in the same place on the wall.

All the best to you and your family.

Kind regards
Erica

1

Thanks for sharing Erica!

Mel

1

You are very welcome :)

Keep up the great work!

Erica

2

Looking forward to learning more about how ChatGPT's built in memory they recently gave it works so everything is in as few places as possible. I have a notepad beside my other laptop which is on my second TV Table by my easy chair. Soon I will be using it for research links and such I need open.

1

Thanks for sharing Andy!

Mel

Don't mention it my friend, we are all in this together.

1

Hi Mel!

I'm still using paper. I have a notebook that I use for projects and tasks sorta like a project manager, but not as well planned,

I'm learning Notion, but still a learning curve there.

The laptop I have isn't very powerful, so all of the tabs I keep open make stuff slower. I close them out after a few days. (I hate it when there are Windows updates that require me to close tabs!!)

I use Google Sheets to keep track of the WA posts I want to read, as well as other information I have organized in tabs. It's a monthly sheet. I don't always complete all the sheet rows, but they're there for future research.

Please let us know if you ever find anything better :)

Teri

3

Thanks for sharing Teri! Oh yes, the Updates are annoying. I avoid them as long as I can. I think keeping track on paper on the wall is where I am headed.

Mel

1

I actually have one of those whiteboard calendars, Mel, where I'm free to fill in and cross-out at my leisure. I can keep track of how my week went and overall, how the month went. Then when a new month starts? I take the Windex and Paper towel and literally wipe the slate clean for a fresh new start.

100 tabs? You must have a powerful computer that's not lagging with so many browser windows open.

Perhaps consider opening up your Browser "Favorites" and organizing a folder structure and saving some of those tabs there - especially if you return to them repeatedly.

Then, just open each one up when you need it- like the old file cabinets from back in the day. Take one document out, use it, then put it back in the file cabinet.

Isaiah 😁

2

That's why my PC is lagging? ;-)

I will experiment with your Browser favorites suggestion.

Thanks Isaiah!

Mel

2

Hi Mel!

At the end of my day I do an old fashioned brain dump on paper. I can't deal with all the noise in my head. I structure my work day by time blocking. I start with tasks that I don't look forward to dealing with first and those take however long it takes. I have a limit on how many big goals I want to achieve each month because I know that I won't achieve all of them otherwise. I need a life outside of work! Each goal is broken into different categories. Each category is set with micro task lists that I check off each day. As for tools I use good old fashioned planners that I buy at my local stationary store and Notion. My systems are oldies but goodies and they work for me.

Have a good rest of the week 😊

2

Thank you for sharing Christina!

Mel

1

See more comments

Join FREE & Launch Your Business!

Exclusive Bonus - Offer Ends at Midnight Today

00

Hours

:

00

Minutes

:

00

Seconds

2,000 AI Credits Worth $10 USD

Build a Logo + Website That Attracts Customers

400 Credits

Discover Hot Niches with AI Market Research

100 Credits

Create SEO Content That Ranks & Converts

800 Credits

Find Affiliate Offers Up to $500/Sale

10 Credits

Access a Community of 2.9M+ Members

By continuing, you agree to our Terms of Service and Privacy Policy
No credit card required

2.9M+

Members

190+

Countries Served

20+

Years Online

50K+

Success Stories

The world's most successful affiliate marketing training platform. Join 2.9M+ entrepreneurs building their online business with expert training, tools, and support.

© 2005-2025 Wealthy Affiliate
All rights reserved worldwide.

🔒 Trusted by Millions Worldwide

Since 2005, Wealthy Affiliate has been the go-to platform for entrepreneurs looking to build successful online businesses. With industry-leading security, 99.9% uptime, and a proven track record of success, you're in safe hands.