Secret to Managing Emails

byDCaribbeanQ

870 followers

Updated 4 years ago

In our business Emails play a big part but sometimes managing Emails can be a daunting task. I literally get about a hundred emails per day and I haven't even gotten my email marketing list set up yet.

I try hard to answer all of them but quite frankly I am usually unsuccessful.

So how do you do it? How do you manage the email monster?

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Tips for Managing the Email Monster

I did a bit of reading on this idea and here are some suggestions.

1. Filter all emails except those sent to you directly. In other words, emails that are Cc are treated as less important.
2. Filter those persons who you know tend to spam you or generally send a lot of forwards no matter how irrelevant.
3. You do not have to answer it if you are not the direct recipient.
4. Have a scheduled time to read and respond to emails. This way they will not constantly interrupt your daily task.
5. Create common reply.

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How I Deal With the Email Giant

The above sound like pretty good strategies. However, when it comes to WA emails I really like to respond promptly.

Blogs can wait but I especially feel guilty when I notice someone was asking a question but I was too busy to notice.

Sometimes I subscribe to programs but then if I realize there are sending too many mails that I am not at all interested in I unsubscribe or let them go to the Spam folder.

I may have opted for the program but some programs are not clear about what you are getting into during the sign up process so I opt out later.

Maybe I was interested at the time but it no longer applies so I will opt out.

I read and respond to as many as I can but if I don't understand what is being talked about I will move along. Sometimes I may read twice but still not get it so off I go.

If I am the one who started a communication then I do believe I have a duty to respond to all communications.

Lastly I have begun to use one email addresses for business and one for personal communications. I do this because quite frankly I often forget to check the others. I like to have them connected to my mobile device so I am always aware of communications. Added to this in the event that I have to go out I am still able to work.

I could be waiting in the bank or traveling for instance while answering my emails. This way I am able to maximize my time.

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How Do You Deal With the Email Giant

Are you overwhelmed by the amount of emails you get? Please share your strategy for dealing with the volume of emails you receive in your inbox daily.