Top Productivity Tools for Maximum Efficiency

3K followers

Updated 8 years ago

Let's face it – researching, writing, posting, and interacting on our sites is time-consuming. That's why I love productivity tools that save me time even if it doesn't seem like much. If a few tools can save you just 20 minutes per day, it really adds up after awhile!

Here are a few tools I regularly use which may be of help...

TO-DO LIST TOOL

Todoist

This is a great "to-do list" tool to write, arrange, and check off tasks. It also allows you to add notes to each task.

When I first went through WA’s core training and Bootcamp, I added everything I needed to do to set up my site and now I’m never in doubt of what I need to do next.

Here are some of the site-building tasks I entered:

And here's a partial task list I created for my article posts:

Todoist is both cloud-based and a downloadable app for MAC and PC.

https://en.todoist.com (FREE)

WRITING TOOLS

Ommwriter

They're a lot of writing tools available but Ommwriter is my favorite. Launch this program and be totally free of distractions. I'm FAR more productive ever since I started using it.

Ommwriter's a downloadable app for MAC and PC

http://www.ommwriter.com (By Donation)

TextExpander

Are there words or phrases you find yourself writing over and over again? TextExpander is an awesome keyword shortcut tool that'll save you a lot of time. It takes some getting used to but it's worth it!

https://smilesoftware.com/textexpander (Paid)

SumoMe Headlines/CoSchedule

Are you having trouble coming up with snazzy headlines? These tools are helpful:

https://sumome.com/stories/headline-formulas (scroll down the page to find the 'Free Headline Generator')

http://coschedule.com/headline-analyzer (Free)

Grammarly/Hemingway/Copyscape

The triple threat, lol.

I first heard about Grammarly here at WA and I'm glad I tried it out. After you finish writing your article, run it through Grammarly to find any grammatical issues. It's free to fix "critical" issues but you'll be asked to upgrade to address any "advanced" issues (which I haven't done yet).

https://www.grammarly.com (FREE/Paid)

After I run my article through Grammarly, I cut/paste it into the Hemingway Editor – another text "grader." You'll probably discover even more words and sentences to correct.

But here's the thing...Hemingway is VERY judgemental : ) At this point, I hardly pay attention to all the sentences marked in red. It actually made me feel a bit self-conscious and so I decided to do a little experiment — I cut/pasted some text from one of my favorite bloggers and, lo and behold, his score was just as dreadful! So take Hemingway with a grain of salt and don't let it drag you down, lol.

http://www.hemingwayapp.com (FREE/Paid)

Once I've completed those two steps, I run my article through Copyscape to make sure I haven't plagiarized anyone. You can test out 100 articles for $5.00.

http://www.copyscape.com (PAID)

TIME TRACKING TOOL

It's all about efficently, right? Once you have a rhythm going after publishing a few articles and posting to your social media accounts, you may want to start timing each of your tasks to identify the areas that take up most of your time and find ways to speed up the process. Toggl makes this super easy to do:

Toogl

https://toggl.com (FREE/Paid)

These are the main tools I currently use which definitely make me more productive! I hope they help you too!

- Stephan