Are you struggling with tens of WA emails in your inbox? Prioritise

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My network has grown over the last three or so weeks. So did the number of WA emails I receive every day in my inbox. How do I handle those?

At first, I did click links in each email. I learned a few very useful things. I'm very grateful to many of you guys. However, as the network grew, so did the pressure to handle the flood of blog posts and questions.

While I really want to read everyone's opinions, I simply do not have enough time. So here's what i usually do:

  • I set priorities based on the following chart
  • I scan through blog post titles (if low-low, I ignore it) and respond immediately to comments on my profile and blog post comments (Urgency and Importance HIGH),
  • When I see an interesting blog title I follow the link and scan through the content (high importance in this respect),
  • If the content is well written I will focus on it, read it, and if useful/funny/inviting in some way... I will leave a comment (Urgency not very high but desirable and Importance HIGH),
  • I follow blogs that have something useful to offer, rather than personal stuff (I understand people want to share all sorts of things, which is fine, but with other things to do, I can't invest lots of time on it) - I use importance factor here,
  • I dig deeper when I get to read an interesting post (suppose most people do the same) to learn more about things I'm not familiar with (Urgency low and Importance HIGH).

Hope this helps a bit. Of course, I can simply untick email box here and receive no emails, but I find it more engaging this way...

How do you cope with many emails?

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Recent Comments

22

This helps a lot and makes so much sense! Thanks very much.

Thank you.

You have to ... this is the dilemma we all face. At the end of the day you can reduce the In Box overload by changing your email selection in Account Settings. Keep in mind that you can retrieve most blogs on a subject that might interest you by using the WA Search bar at the top.

Doing the training, working on you website, and creating content should be the #1 priority. If you haven't already you more than likely hit a section in the training that just needs more explanation for you. That's when the WA search bar becomes so valuable ... you will very likely find multiple posts and tutorials that will help clarify.

I have modified my email settings a couple of times, and am considering a further alteration.

You don't need to get anything by email if you don't want to. It all turns up in the NOTIFICATIONS and ACTIVITIES sections at the top of the page when you log in. Activities has the blogs, the training, the questions and peoples comments on them. The notifications have the communications network of things you have responded to. If someone blogs and you make a comment then you get responses from yourself and others commenting on those blogs. It's much easier to jump back and forth reading these in WA than in your email.

Hi Dennis and Helen. Thanks for the comments. It seems to me that changing email settings is the only way to go. I agree, there's no point hanging around at WA without generating one's own content. If we disregard lots of useful educational elements that scream to be applied, using WA without a website is a waste of money.

The only thing I have left to get by email is the Jay's webinars as they come only weekly but I don't recall seeing them in 'Activities'. So my 'want to receive email' is still on Yes but only for that. What is done by WAers is still available for you to see inside the website but you can easily pick and choose what you want to read and then just arrow back to the main list. You don't have to do the manual deletes you do on email accounts.

Thanks Helen! I appreciate it.

I struggle, but learn so much I am not ready to not read them
As I become more secure in my knowledge am sure this will change.
Sami

As long as it doesn't imperil your everyday work that's fine. Thanks for your feedback Sami.

I've got all my notifications ticked so you can imagine my inbox is filled with hundreds of emails a day but I do keep up with a little bit of management.
Whilst I greatly appreciate ALL of my "likes", I now have to multi delete the notifications and that clears the numbers dramatically. However, anybody who takes the time to respond to my posts or blogs always gets a "like" from me in respect to them taking the time on my content and mostly a response too.
I also have a number of folders in my email management so I will move over the relevant notifications so that I can go through them systematically later on.
Replies to comments I've made on other people's posts I'll respond to straight away to continue the conversation.
Replies to blogs I've written I'll sometimes stack them up in a folder to "like" and respond to all in one go.
Not always ideal but I want to be able to respond to as many of my daily notifications as possible and the idea of just block deleting them just doesn't enter my thinking.
Mark

I delete notifications immediately, otherwise I spend hours just checking on content I don't necessarily find useful. I do the same with comments as you suggested, both my blogs and comments I posted elsewhere.

i am going through the same process - at some point i would sit at my lunch breaks just trying to get properly through few of those emails of blogs and still every day as my network was growing it was getting more and more overwhelming! All the points you have made i totally agree with - I also acknowledge/answer all the comments and prioritize blogs at the title level and only read the relevant ones. I just realized how important the title of the blog is, because sometimes people will not go past it ( just like in our websites!)

Yes, Milena blog titles are so important. It's the first filter that shouts "Go for it!" or "Disregard it".

As per Kiliwia, but I don't have anything other than webinars sent to my normal email. Every thing else is in your 'Notification box' or activities. Notifications are things that you have participated in with those you follow or responses to your blogs etc. In Activities you get questions, answers from anyone, new training and blogs from others. With notifications once you read one (and I suggest respond right away) you arrow left to get back to the notifications. This removes that one and you are left on the next one down. If you are not interested just go to actions and mark it as read. Those ones disappear either after you look at the next one you are interested in or when you go to something other than 'Notifications'. In activities they don't disappear so if you want to keep in touch with others responses you can go back to the items. If you don't feel comfortable with this do as I did and just compare your email with your notifications for a few days so you can see what's happening. This takes time initially but certainly cuts down on time in the long run. I now only get Jay's webinar announcements and FaceBook on my ordinary email.

A neat way to organise things Helen. Thanks for sharing!

I got started along this method by Nathaniel. It's great because you can pick and choose what's the most important to you and then go back to any others you might be interested in when you have a few minutes to spare (if you do)!

Yes I have to agree with your approach to this. I have the same issue and use the same method.

That makes (at least) two of us.
Thanks for the comment.

It is kind of A juggling act hen dealing with emails. Sometimes it can be overwhelming

Pretty overwhelming. Thanks for the comment Brian.

I know how it feels and in the beginning I was overwhelmed to say the least.

But, I changed my settings here at WA. I only will get any new training created and replies of comments I gave or blogs /comments I have written.

Everything else I catch up here at WA and the Activity Dashboard.

Of course, this is just one way to go, but for me so far it does works the best.

Great post though, thanks for doing this. It certainly will help many people.

Sylvia

Hi Sylvia, I suppose changing settings is the best way to go.
Thanks for the comment. I hope it will help too.

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