Why Email Isn’t Dead (and How ChatGPT Can Help)

byhsgoad

2.3K followers

3 weeks ago

The secret isn’t to let AI talk for you, but to teach it to talk like you.

Say you run a bakery in Elkton. You could tell ChatGPT:

“Write a friendly 150-word email inviting my customers to try our new apple turnovers this Saturday. Make it sound like a neighbor inviting them to stop by.”

You’ll get a readable draft in seconds. Then tweak it with your own details and voice: “Tell Sue the coffee’s on me if she brings that smile.”

Suddenly, you’re not starting from zero—you’re polishing from eighty percent.

How to Build Your Email List (Without Being ‘That Person’)

Before you can send emails, you need people to send them to. Fortunately, small business owners have a superpower: real human connections.

Here are a few friendly, ethical ways to build your list:

• In person: At community events or markets, offer a sign-up sheet next to your display. “Join our email list for early access to specials.”
• On social media: Post a free guide or checklist (“5 ways to keep your garden thriving this fall”) and link it to a simple signup form.
• On your website: Keep your signup box honest: “We’ll never spam you—just friendly updates and a little local flavor.”

Remember: people don’t want “newsletters.” They want useful, personal updates from people they trust.

Avoiding the Spam Trap

Even with great content, tone is everything. If your email sounds like it was written by a late-night infomercial host, people will hit “unsubscribe” faster than you can say “limited time offer.”

Here’s how to keep your tone real:

• Replace “Buy now!” with “Here’s something you might actually love.”
• Skip “Time is running out!” and try “These will go fast—we just baked a small batch.
• ”Instead of “Don’t miss out!” write “I’d hate for you to miss this one.”
• Swap “Exclusive deal” for “Just a small thank-you for supporting local.”

Ask ChatGPT to help tone it down:

“Rewrite this email so it sounds like a friendly local shop owner, not a marketing ad.”

It’ll keep your message persuasive—but still human.

The Tech Side — Simplified (and Priced for Real People)

You don’t need a Silicon Valley tech stack to send great emails. Tools like Constant Contact and Mailchimp have been around for decades, and they still do the job well.

Constant Contact

• For up to 500 contacts, Lite plans start around $12/month.
• Standard plans run about $35/month; premium tiers closer to $80/month.
• Simple interface, great support, minimal setup.

Mailchimp

• Free plan for up to 500 contacts and limited sends.
• Paid plans start around $13–$20/month, depending on features.
• Smart analytics and automations—but costs rise quickly as your list grows.

Both are excellent if you’re starting small. Constant Contact feels like your trusty pickup—it’s not flashy, but it’ll get you there. Mailchimp is the hybrid SUV: more power under the hood, but you’ll pay more for the ride.

The New Contenders: Beehiiv and MailerLite

If you want something newer, lighter, and a bit more creator-friendly, take a look at Beehiiv and MailerLite.

Beehiiv

• Free plan supports up to 2,500 subscribers with unlimited sends.
• Built for content creators—great analytics, referral tools, and paid newsletter options.
• Think of it as “Substack meets small business,” without the heavy fees.
• Once you exceed the free tier, pricing climbs, but it’s still competitive for most entrepreneurs.

MailerLite

• Free for up to 500 subscribers and 12,000 monthly emails.
• Paid plans start around $10/month, unlocking automations, landing pages, and pop-ups.
• Clean interface and gentle learning curve—ideal for anyone who’d rather grow a garden than read a software manual.

Which should you choose?

If you’re just getting started and want something simple and reliable, go with MailerLite. If you plan to grow an audience around education, creativity, or storytelling, try Beehiiv. Its creator tools and community-building features are worth exploring.

How It All Fits Together

• Use ChatGPT to write your draft emails, headlines, and follow-ups.
• Pick a platform that matches your comfort level and audience size.
• Keep your tone conversational and kind—less “act now!” and more “thought you’d enjoy this.”
• Track opens and clicks, but don’t obsess. Consistency beats analytics every time.

And yes, it’s okay to test a few tools before settling down. You’re not marrying your email platform—you’re just going steady until it stops doing the job.

The Real Secret: Consistency Beats Creativity

Most small businesses send one “We’re open!” email… and then vanish for six months. The trick isn’t being poetic—it’s being present.

Try this simple rhythm:

• Once a week: A short note about what’s new—product, story, or local update.
• Once a month: A special offer or behind-the-scenes look.
• Every time: One clear call to action—visit, reply, or click.

Why Email Still Matters

Social media algorithms change. Ads get skipped. Text messages get ignored. But email—when done right—feels like an invitation, not an intrusion. And for small-town entrepreneurs, that’s everything. It’s how you remind customers that behind your logo is a real person who still waves across the street.

Final Thought

AI isn’t stealing your voice—it’s giving you the time to use it. So next time you find yourself staring at a blinking cursor, remember: ChatGPT doesn’t just write words. It gives you back your weekend.

Now that’s a marketing plan worth opening.